ELC Solicitors believes that the privacy of its clients’ information, as well as the management of the information it collects, are of fundamental significance.
Please take the time to thoroughly read the following information. This privacy notice describes how, when, and why we gather and store personal information about you on our website. You will also be informed as to how your personal information will be used, when it may be released to third parties, how it will be kept safe, and for how long it will be held. It also contains information on how to contact us and what to do if you have a complaint. Contact us by e-mail at [email protected] if you have any requests regarding your personal information or if you have any questions or concerns about our privacy practises.
ELC Solicitors Limited (doing business as ELC Solicitors) gathers, uses, and is responsible for certain personally identifiable information concerning customers and members of the public that it obtains from third parties. According to the General Data Protection Regulation (GDPR) and the Data Protection Act 2018, we are a controller of personal information for the purposes of those laws, and we collect personal information from you. The Information Commissioner’s Office has assigned us the registration number 100000, which means we are registered with them.
Contact Sara Edwards by email at [email protected] if you have any concerns regarding this notice or if you wish to exercise any of your rights under data protection legislation; she will respond as soon as possible.
Client information is collected in the course of the provision of legal services (the Services) and may include any or all of the following personal information about them:
If you fill out a form on our website or submit an application for a position advertised on the website, we will collect the information you willingly disclose to us. The following types of personal information may be included in this information:
Even if you provide us with your personal data in a manner other than through the use of our website, or if we obtain your personal data from a third party or from publicly available information about you, we will only collect, process, and store your information for the purposes set forth in this notice.
We will only use your personal information for the purposes listed below:
The following will normally provide the legal basis for our processing of personal data for the purposes stated above:
You may also provide us with particular categories of (or sensitive) personal data, or we may obtain such information from you. Personal data disclosing a person’s racial or ethnic background, religious or philosophical opinions, or health information are all examples of what data protection rules consider to be sensitive information. Our processing of certain specific categories of personal data is justified on the basis of one or more of the grounds listed below:
Examples of such causes include situations in which the processing is required:
(a) for the aim of preventing or detecting an illegal conduct or preventing a fraud from taking place;
b) for the purpose of providing confidential counsel.
The following reasons for which we will collect and retain personal data pertaining to criminal convictions and offences (including the alleged commission of offences) are limited to those that are strictly necessary:
To properly pursue your case and offer legal services, we frequently exchange personal data from our clients with a variety of third-party service providers. Third parties may include the following:
Our policy is that we will not disclose your personal information with any third party unless you directly request that we do so.
Among other things, we use your personal data to alert you by email, telephone, post, or SMS about relevant legal developments and services that we believe you will find helpful, as well as to send you newsletters and invitations to seminars and other marketing materials.
Consequently, we may release personal information to third parties that provide marketing services to us or with whom we are undertaking joint marketing exercises in conjunction with this.
By contacting Sara Edwards, using the contact information provided above, or by clicking on the unsubscribe link in an email, you have the option to opt out of getting direct marketing communications from us.
It is possible that we will monitor email messages that you submit to us or that we send to you in order to ensure that they comply with professional standards and internal compliance procedures. Monitoring is not continuous or routine, but it may be carried out on the order of a partner if there are good grounds to believe that such action is necessary.
If clients do not submit the personal information that we request and that we require in order to carry out their instructions, we may be unable to offer legal services to them or we may be unable to provide legal services at all.
Clients are obliged to provide us with their name and address, as well as information about their identification papers, in order for us to comply with our requirements under anti-money laundering laws.
We shall retain the information we collect from our clients for the purpose of conducting anti-money laundering checks on them for a period of five years following the termination of our connection with them. After the completion of a client’s case, we shall retain all additional personal information about them for a period of eight years. We retain the information that visitors to our website provide us for a period of six months.
We shall not habitually transmit personal data outside of the European Economic Area (EEA), to any organisation regulated by public international law, or to any organisation established under any agreement between two or more nations. If we do intend to transfer personal data outside of the European Economic Area, we will ensure that the data subject’s privacy rights are sufficiently secured by suitable technological, organisational, contractual, or other permissible measures before transferring the data.
The General Data Protection Regulation (GDPR) provides data subjects with a variety of crucial rights. These contain the following rights:
In order to exercise any of those rights, please contact us as follows:
We have put in place suitable security measures to keep your personal information safe from being mistakenly lost, misused, or accessed in an unauthorised way by third parties. Those who have a legitimate business need to know about your personal information are the only ones who have access to it. Those who process your information will do so solely in accordance with your instructions and will be subject to a strict duty of secrecy.
We have also put measures in place to deal with any suspected data security breach that may occur. We shall notify the data subject as well as any applicable authority if we think a data security breach has occurred, unless we are prohibited from doing so by law.
We hope that our Data Protection Officer, Sara Edwards, will be able to address any questions or concerns you may have concerning our use of personal information.
There is also a right to file a complaint with an appropriate supervisory authority, particularly with in European Union (or European Economic Area) member state for which you perform, normally reside, or in which any alleged infringement of data protection laws has occurred, under the General Data Protection Regulation. In the United Kingdom, the Information Commissioner, who may be reached at https://ico.org.uk/concerns/ or by phone at 020 7278 4737, is the supervisory authority for personal data.
This privacy notice was issued on May 14, 2019 and is effective immediately.
We reserve the right to modify this privacy notice at any time, and when we do, we will post an updated version on our website.